Student Technology Use Policy

Computers, Network, Internet, and Email

Introduction


This policy is established to achieve the following:
  • To ensure compliance with applicable statutes, regulations, and mandates regarding the management of information resources
  • To establish prudent and acceptable practices regarding the use of seminary computers, networks, Internet, and email
  • To educate students, who may use Trinity Lutheran Seminary technology, to their responsibilities associated with such use

Audience


The Internet Use Policy applies to anyone who is enrolled at Trinity Lutheran Seminary and taking any class or classes whether for credit or as an auditor.

Privacy


Electronic files created, sent, received, or stored on Information Technology Resources owned, leased, administered, or otherwise under the custody and control of Trinity Lutheran Seminary are not private and may be accessed by Trinity Lutheran Seminary IT employees at any time without knowledge of the Information Technology Resources user or owner.

Computer & Network Use Policy


  1. Public computers and software are provided for educational purposes only.
  2. Students may not modify or delete files that do not belong to them, without permission from the owner of the file.
  3. Trinity Lutheran Seminary provides a direct connection to the network and its resources. Alternate connections to Trinity Lutheran Seminary’s internal network, intranet, and email systems are not permitted unless expressly authorized and properly protected by a firewall or other appropriate security device(s.) Students are not permitted to disclose any information regarding these connections to anyone, unless expressly authorized to do so by the Director of Information Technology.
  4. Students may not install any software on Trinity Lutheran Seminary systems.
  5. All maintenance and repair of Trinity Lutheran Seminary owned equipment is to be conducted by a representative of Computer Services.
  6. No computer or equipment may be connected to the Trinity Lutheran Seminary data network without express permission from the Director of Information Technology, except in designated public areas.
  7. Seminary computers may not be used to transmit or store material that is, in the opinion of Trinity Lutheran Seminary, obscene, libelous, or defamatory.
  8. The introduction of viruses, or malicious tampering with any internal or external computer system, is expressly prohibited.
  9. Information regarding Trinity Lutheran Seminary’s internal network and email systems may not be disclosed to anyone, unless expressly authorized to do so by the Director of Information Technology or his/her designee.
  10. No unauthorized Internet software may be run on the Trinity Lutheran Seminary network. This software includes, but is not limited to: HTTP (Hypertext Transfer Protocol) Hosting Services, IRC (Internet Relay Chat) or similar chat services, or other single or multi-user interactive software.
  11. Switching a Trinity Lutheran Seminary system from its network wall port to another port is prohibited.
  12. Unplugging a Trinity Lutheran Seminary system from its network port and connecting another device is prohibited.

Internet Use


  1. Students using Trinity Lutheran Seminary accounts are acting as representatives of Trinity Lutheran Seminary. As such, students should act accordingly so as not to damage the reputation of Trinity Lutheran Seminary.
  2. All user activity on Trinity Lutheran Seminary Information Technology Resources assets is subject to logging and review.
  3. Students shall not place Trinity Lutheran Seminary material (copyrighted software, internal correspondence, etc.) on any Internet accessible computer or send such material in email without prior permission from the Director of Communications.
  4. Students shall not place any copyrighted or trademarked material (books, articles, photographs, video images, music, etc.) on any Internet accessible computer or send such material in email without written permission of the copyright or trademark holder.

Email Use


  1. Students are assigned a username and password, which is to be memorized, and used solely by the assigned student. Students may be required to change their password periodically, as determined by the Director of Information Technology. Students are responsible for all actions on the Trinity Lutheran Seminary network and for all email that occur under their usernames.
  2. The following activities are prohibited by policy:
    1. Sending email that is intimidating or harassing.
    2. Violating copyright laws by inappropriately distributing protected works.
    3. Posing as anyone other than oneself when sending email, except when authorized.
  3. The following activities are prohibited because they impede the functioning of network communications and the efficient operations of electronic mail systems:
    1. Sending or forwarding chain letters.
    2. Sending unsolicited messages to large groups except as required to conduct organization's business.
    3. Sending excessively large messages.
    4. Sending or forwarding email that is likely to contain computer viruses.
  4. All user activity on Trinity Lutheran Seminary Information Technology Resources assets is subject to logging and review.

Social Networking


Social networking sites are a common part of Internet use today. Students are reminded that standards of conduct described throughout this policy and in the Trinity Lutheran Seminary Student Handbook remain in force.

Permitted Use


  1. Use of Internet access is restricted to Trinity Lutheran Seminary approved users (other than public access library systems); it does not extend to family members or other acquaintances.
  2. Personal use must not result in direct costs to Trinity Lutheran Seminary.
  3. No files or documents may be sent, received, or posted that may cause legal liability for or embarrassment to Trinity Lutheran Seminary.
  4.  Storage of personal files and documents within Trinity Lutheran Seminary's Information Technology Resources should be nominal.
  5. All files and documents on Trinity Lutheran Seminary systems (including personal files and documents) are owned by Trinity Lutheran Seminary, may be subject to open records requests, and may be accessed in accordance with this policy.

Dormitory Network


Wireless networks can be a security threat if they are unprotected. Dorm students are not to set up their own wireless network. Wired and wireless Internet access is provided in the dorms and main building. Bandwidth is monitored. Care should be taken not to use it excessively.

Precautions


  1. Sending email with any type of sensitive information such as credit card data or personally identifiable information (PII) is highly discouraged.
  2. The truth or accuracy of information on the Internet and in email should be considered suspect until confirmed by a separate (reliable) source.
  3. The Internet does not guarantee the privacy and confidentiality of information. Although encryption may be used when transmitting information over the Internet, material is still at risk of detection by a third-party. Students must exercise caution and care when transferring such material in any form.

Termination of Account


  1. New graduates: Graduating students will continue to have access to their Trinity Lutheran Seminary email account through September 30th, following commencement.
  2. Students who leave Trinity Lutheran Seminary before graduation (e.g., dismissal, extended leave of absence, etc.): In consultation with the Academic Dean, Computer Services will notify the student that the student’s email account will be disabled as of two weeks from the date of notification or as of the effective date of termination/departure/etc. (whichever is later). The student will be asked to provide another personal email address to which their Trinity mail may be forwarded, if desired. Forwarding will commence as early as the student’s date of termination/departure (though the student will continue to have access to their account for the remainder of the two week window). As of the date of termination/departure, the student’s account will be removed from all distribution lists as well as the global address list. Email forwarding will continue for four months unless the student requests earlier termination of the account.

Disciplinary Actions for Violations


Violation of this policy may result in disciplinary action, which may include suspension or dismissal for students. Additionally, individuals are subject to loss of Trinity Lutheran Seminary Information Technology Resources access privileges, civil, and criminal prosecution.

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